AGENDA OF REGULAR SCHEDULED MEETING OF THE BOARD OF

      COUNTY COMMISSIONERS, ROGERS COUNTY COURTHOUSE, 219

                  SOUTH MISSOURI, COMMISSIONER’S MEETING ROOM 1-109,

                  CLAREMORE, OKLAHOMA, MONDAY, JUNE 30, 2008, AT

                  9:00 O’CLOCK A.M.

_________________________________________________________________________________

 

ITEM 1:            CALL TO ORDER:                                                                                         

                                                                                                                                               

ITEM 2:            ROLL CALL:

 

ITEM 3:            FLAG SALUTE:

 

ITEM 4:            PRAYER:

 

ITEM 5:            APPROVAL OF MINUTES: June 23, 2008

 

ITEM 6:            UNFINISHED BUSINESS:

1.       Award Bid #482 – Hydraulic Excavator for District #1 –

 

ITEM 7:            ZONING:

 

ITEM 8:            PLATS:

 

ITEM 9:            ROADS AND BRIDGES:

                           1.   Approve/disapprove Resolution #2008-38 for lease renewals for equipment that is being leased through the County Road Machinery and Equipment Revolving Fund for fiscal year 2009 on Agreement Number 662001, ODOT Number 99-2022; Agreement Number 662002, ODOT Number 99-2023; Agreement Number 66203, ODOT Number 99-2028 on John Deere loader/backhoe, sn#T0310SG957403; John Deere/hydraulic excavator, sn#507662 and John Deere Wheel Tractor, sn#L06615A479539 with hydraulic boom mower, sn#2926, be it resolved that the aforesaid Lease-Purchase Agreements be and are hereby renewed for the period of one year commending on July 1, 2008 and ending on June 30, 2009 -

                           2.   Discussion with possible action on Approval of Resolution #2008-39 to vacate the portion of EW/445 county road and the easement granted from A. M. Huffman and Beatrice Huffman, husband and wife, and J. Dovel Moore and Tommie Moore, husband and wife, to Rogers County, Oklahoma, as to that tract, piece and parcel of land more particularly described as follows:

“A tract of land located in the E/2 of the SW/4 of the NE/4 of Section 23, Township 22 North, Range 16 East of the I.B.&M., according to the U.S. Government Survey thereof; Rogers County, State of Oklahoma, being more particularly described as follows:

The East 578.15 feet of the South 25.00 feet of the E/2 of the SW/4 of the NE/4 of Section 23, Township 22 North, Range 16 East of the I.B.&M., Rogers County, Oklahoma”.

 

ITEM 10:          CASH FUND ESTIMATE OF NEEDS AND REQUEST FOR APPROPRIATIONS:

1.       005 Use Tax

2.       101 Unrestricted Highway

3.       141 Cellular Phone Usage

4.       142 E-911

5.       145 Attendant Care

 

ITEM 11:          TRANSFER OF FUNDS:

1.       District #2 One Cent Capital Outlay to M&O - $100,000.00

2.       Free Fair M&O to capital outlay - $33,685.00

 

ITEM 12:          UTILITY PERMITS:

                           1.   Rural Water District #5, Mayes County – boring county road NS/4270 lying between Sections 20 & 21 of Township 24 North, Range 18 East of the I.B.&M., Rogers County, Oklahoma, in District #1 -

 

ITEM 13:          CLAIMS:

1.       Salaries

2.       Attendant Care

 

ITEM 14:          BLANKET PURCHASE ORDERS:

1.       Materials, Supplies, Parts, Groceries & Prescriptions –

2.       Orders Exceeding Amount of Issuance –

 

ITEM 15:          AGENDA ITEMS:

                           1.   Discussion with possible action on Renewing present Contract for Economic Development Services with Rogers County Industrial Authority for the year beginning July 1, 2008 thru June 30, 2009, all in accordance with Contract now on file in the Rogers County Clerk’s Office

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Commissioner’s Agenda

June 30, 2008

 

originally approved on December 28, 1998 -

                           2.   Approve/disapprove Corrected and Modified Contract submitted by Petroleum Marketers Equipment Company of Tulsa, Inc., in the sum of $3250.00 regarding the proposed work to be performed for Rogers County District #1 Commissioner, Dan DeLozier, for removal of storage tanks –

                           3.   Discussion with possible action on Approval of Addendum to Delta Dental Plan of Oklahoma for enhanced services to become effective July 1, 2008 -

                           4.   Approve/disapprove Maintenance/Service Agreements with Owasso Copier Services for County Clerk; County Treasurer; Planning Commission; Commissioner’s Office; County Assessor; District #1 County Warehouse; District #2 County Warehouse and District #3 County Warehouse for fiscal year 2008-2009 –

                           5.   Discussion with possible action on Approval of Corrected and Modified Uniform Rental Agreement dated 5-22-08 for Rogers County District #1 Warehouse in Chelsea, Oklahoma with Yale Uniform, Inc. –

                           6.   Discussion with possible action on Approval of Corrected and Modified Contract/Lease Agreement on IJ Mailing System for Office of the Rogers County Election Board with Neopost Leasing, Inc. –

                           7.   Discussion with possible action on Acceptance of Internal Revenue Service, United States Department of the Treasury, rate increase to 58.5 cents a mile for all business miles drive from July 1, 2008 through December 31, 2008 –

                           8.   Approve/disapprove Resolution #2008-40 and Reimbursement form directing County Treasurer to deposit funds from State of Oklahoma, FEMA Pilot Program DR1735 on Warrant #100967967 for the original sum of $156,898.68 and $106,898.68 to be deposited into the one-cent sales tax fund for distribution for District #3 –

                           9.   Approve/disapprove Resolution #2008-41 and Reimbursement form directing County Treasurer to deposit funds from State of Oklahoma, FEMA Pilot Program DR1735 on Warrant #100967968 for the original sum of $71,274.01 and $23,612.33 to be deposited into the one-cent sales tax fund for distribution for District #1 –

                          10.   Discussion with possible action on Approval of Ongoing Contracts for 2008-2009 for Rogers County Health Department with Canon Financial Services; Ikon Financial Services; Pitney Bowes; Terminix and U.S. Cellular –

                          11.   Acknowledgement for public record warrants from State of Oklahoma, State Treasury, 309 Department of Civil Emergency Management for District #1 Warrant #100967968 for $71,274.01; for District #3 Warrant #100967967 for $156,898.68 and Warrant #100968988 for $3,260.86 and Warrant #100964518 for $72,489.47; for Emergency Management Warrant #100968986 for $1745.30; Northwest Rogers County Fire Protection District Warrant #100968989 for $8749.72; Verdigris Fire Protection District Warrant #100968987 for $1789.96 and Heritage Hills Golf Course Warrant #100967969 for $41,715.15 –

                          12.   Acknowledgement for public record from Grand Gateway Economic Development Association E-911 check #1196 in the amount of $20,606.77 for April 2008 –

                          13.   Approve/disapprove Commissioner’s Accounts for Estimate of Needs for 2008-2009 as follows: General Highway District 1, 2 & 3; County Cemetery’s District 1, 2 and 3;

One-Cent Sales Tax Districts 1, 2 & 3 –

                          14.  Approve/disapprove Commissioner’s Accounts for Temporary Appropriations for 2008-2009 as follows:  General Highway District 1, 2 & 3; County Cemetery’s District 1, 2 & 3;

and One-Cent Sales Tax Districts 1, 2 & 3 –

                          15.   Discussion and possible action to enter Executive Session for the purpose of confidential communications between the Board and its attorney concerning Rogers County participating in a medication session on July 18, 2008, at Oklahoma Mediation Service, 2021 South Lewis Avenue, Suite 301, Tulsa, Ok 74104, and discussing other matters pending in CJ-2004-234, Material Service Corporation vs. Rogers County Commissioners, if the Board, with the advice of its attorney, determines that disclosure will seriously impair the ability of the public body to conduct pending litigation in the public interest, as authorized by Title 25 O.S. § 307(4) -

                          16.   Motion and vote to adjourn Executive Session and enter Regular Session –

                          17.   Discussion and possible action with respect to participating in a medication session on July 18, 2008, at Oklahoma Mediation Service, and any other matters pending in Case No. CJ-2004-234, Material Service Corporation vs. Rogers County Commissioners, as considered during Executive Session –

                          18.   Board of County Commissioner’s to attend the Rogers County Excise Board’s Pre-Budget Conference and presentation of Estimate of Needs for 2008-2009 on Monday, June 30, 2008, at 1:00 P.M.

                          19.   Approve/disapprove any emergency transfer of funds to be able to close out fiscal year 2007-2008 –

 

ITEM 16:          PUBLIC COMMENTS AND RESPONSES FROM BOARD MEMBERS:  Limited to specific items on the Agenda that are listed and discussed at this meeting and limited in duration at the discretion of the Chairman –

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Commissioner’s Agenda

June 30, 2008

 

ITEM 17:          PAYMENT OF PURCHASE ORDERS FROM ALL DEPARTMENTS:

                        (Materials, Supplies, Parts, Groceries & Prescriptions)

 

ITEM 18:          NEW BUSINESS:

1.       Consideration and possible action with respect to any other matters not known

about or which could not have been reasonably foreseen prior to posting the agenda –

 

ITEM 19:          RECESS OR ADJOURNMENT:

 

 

                                                                        BOARD OF COUNTY COMMISSIONERS

                                                                        ROGERS COUNTY, OKLAHOMA

 

                                                                        BY:______________________________________

(SEAL)                                                                               Peggy Armstrong, Rogers County Clerk