MINUTES OF REGULAR SCHEDULED MEETING OF
THE BOARD OF
COUNTY COMMISSIONERS, ROGERS COUNTY
COURTHOUSE, 219
SOUTH MISSOURI, COMMISSIONER’S MEETING
ROOM 1-109,
CLAREMORE, OKLAHOMA, MONDAY, AUGUST 4, 2008,
AT
9:00 O’CLOCK A.M.
_____________________________________________________________________
Notice
of said meeting was filed in the Office of the County Clerk on Thursday,
July
31, 2008, at 3:29 P.M. and posted on the Courthouse Bulletin Board;
Outside
the Commissioner’s Meeting Room; on the Exterior Window at the
Southeast
Entrance and the Front Entrance to the Courthouse and on the Wheelchair
Ramp Door.
ITEM 1: CALL
TO ORDER:
Chairman
Dan DeLozier called the meeting to order at 9:04 A.M.
ITEM 2: ROLL
CALL:
Chairman Dan DeLozier, Commissioner Mike Helm and Commissioner Kirt Thacker were all present.
ITEM 3: FLAG
SALUTE:
Commissioner
Thacker led the salute and Pledge of Allegiance to the American Flag.
ITEM 4: PRAYER:
Commissioner
Helm said a prayer.
ITEM 5: APPROVAL
OF MINUTES: July 28, 2008
Commissioner
Helm made a motion to approve the minutes from July 28, 2008, as
presented. Commissioner Thacker seconded
the motion. Roll Call: DeLozier-aye, Helm-aye, Thacker-aye. Motion carried.
ITEM 6: UNFINISHED
BUSINESS: None presented.
ITEM 7: ZONING:
None presented.
ITEM 8: PLATS:
None presented.
ITEM 9: ROADS
AND BRIDGES:
1.
Discussion with possible action on acceptance of roads in Rockford Place,
being a part of the W/2 of the SW/4 of Section 26, Township 21 North, Range 14
East of the I.B.&M., Rogers County, into the county road maintenance system
in District #2 -
Commissioner
Helm stated that this was a plat that was approved in 2004 and the roads and
drainage are now in a way acceptable to the county. Commissioner Helm made a motion to accept the
roads in Rockford Place into the county road maintenance system. Commissioner Thacker seconded the motion.
Roll Call: DeLozier-aye,
Helm-aye, Thacker-aye. Motion carried.
ITEM 10: CASH
FUND ESTIMATE OF NEEDS AND REQUEST FOR
APPROPRIATIONS:
None presented.
ITEM 11: TRANSFER
OF FUNDS: None presented.
ITEM 12: UTILITY
PERMITS:
1. Rural Water District #5,
Mayes County – boring county road EW/33 lying between Sections 22 and 27 of
Township 24 North, Range 18 East of the I.B.&M., Rogers County in District
#1 to serve Jerome Gillispie – (***see under Item
#2***)
2.
Rural Water District #5, Mayes County – boring county road EW/30 lying
between Sections 3 and 10 of Township 24 North, Range 18 East of the
I.B.&M., Rogers County in District #1 to serve Gerald Bennett -
Chairman DeLozier
stated that he had looked at both utility permits and they are bores only. Chairman DeLozier
made a motion to approve. Commissioner
Thacker seconded the motion. Roll Call: DeLozier-aye, Helm-aye, Thacker-aye. Motion carried.
ITEM 13: CLAIMS:
1. Salaries – None presented.
2. Attendant Care – None presented.
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Commissioner’s Proceedings
August 4, 2008
3. State of Oklahoma, Office of
Juvenile Affairs Alternatives to Detention/
Transportation Claim for June 2008 in the amount of
4605.85 –
Commissioner
Helm made a motion to approve.
Commissioner Thacker seconded the motion. Roll Call: DeLozier-aye,
Helm-aye, Thacker-aye. Motion carried.
ITEM 14: BLANKET
PURCHASE ORDERS:
1. Materials, Supplies, Parts,
Groceries & Prescriptions –
District #3: R & S Auto
Parts, Claremore, $750.00 and Emergency
Management: Froman Fuels,
$400.00 – Commissioner Thacker made a motion to approve the blanket purchase
orders as presented. Commissioner Helm
seconded the motion. Roll Call: DeLozier-aye, Helm-aye, Thacker-aye. Motion carried.
2. Orders Exceeding Amount of
Issuance – None presented.
ITEM 15: AGENDA
ITEMS:
1.
Discussion with possible action to enter Executive Session for the
purpose of confidential communications between a public body and its attorney
concerning the pending claim or action in CJ-2004-234, Material Service Corp.
vs. Rogers County Commissioners, if the public body with the advice of its
attorney determines that disclosure will seriously impair the ability of the
public body to process the claim or conduct pending litigation or proceeding in
the public interest, as authorized by Title 25 O.S. § 307 (4);
Assistant
District Attorney, Barry Farbro, recommended to the
Board that they enter Executive Session.
Commissioner Helm made a motion to enter Executive Session and
Commissioner Thacker seconded the motion. Roll Call: DeLozier-aye,
Helm-aye, Thacker-aye. Motion
carried. The Board entered Executive
Session at 9:10 A.M.
2.
Motion and vote to adjourn Executive Session and enter Regular Session –
Commissioner
Thacker made a motion to adjourn Executive Session and enter Regular
Session. Commissioner Helm seconded the
motion. Roll Call: DeLozier-aye,
Helm-aye, Thacker-aye. Motion carried
and the Board entered Regular Session at 9:15 A.M.
3.
Discussion and possible action with respect to matters considered during
Executive Session regarding the pending claim or action in CJ-2004-234,
Material Service Corp. vs.
Rogers County Commissioners – No action taken.
4.
Discussion with possible action on Letter of Agreement made and entered
into on the 4th day of August, 2008, with Rogers County, Oklahoma
and Grand Gateway Economic Development Association regarding the county’s
financial assistance to the Association for the operation of its Pelivan Transportation System for FY-2009 –
Chairman
DeLozier stated that he thought Ed Krone would be at the meeting today to discuss this
item. Chairman DeLozier
made a motion to table this item for one week (August 11, 2008) to give Mr. Krone time to appear before the Board. Commissioner Thacker seconded the motion.
Roll Call: DeLozier-aye,
Helm-aye, Thacker-aye. Motion carried.
5.
Approve/disapprove Resolution #2008-52 authorizing application for
Financial Assistance through Grand Gateway EDA’s
Rural Economic Action Plan Fund on behalf of the Chelsea Public Schools –
Chairman
DeLozier stated that this resolution was for
placement of sidewalks, streets pick-up/drop-off locations for Chelsea
Schools. Chairman DeLozier
made a motion to approve. Commissioner
Helm seconded the motion. Roll Call: DeLozier-aye, Helm-aye, Thacker-aye. Motion carried.
6.
Discussion with possible action on approval of purchase of wireless
broadband card for laptop computer through Verizon
Wireless to be used by Integrated Systems Director, Brett Williston for Rogers
County use-
Brett
Williston, Integrated Systems Director, explained to the Board that
for the last three (3) years he has
been using his own personal internet connection to log onto the servers after
hours. In the past couple of months the
company that I’ve been using had become unreliable and non-responsive to my
problems and I’ve had to cancel my contract with the. With Verizon
wireless laptop card it will give me a more reliable connection and it can be
used anywhere in the nation. I’m here
today asking the Commissioners to give me permission to purchase this wireless
laptop card to access the servers after hours.
Commissioner Helm made a motion to approve. Commissioner Thacker seconded the motion.
Roll Call: DeLozier-aye,
Helm-aye, Thacker-aye. Motion carried.
(***NOTE***we are not signing a contract today, but merely giving Mr. Williston
permission to purchase a laptop card through Verizon***)
-
7.
Open & Award Bid #487 – Mold Remediation in Basement of Courthouse –
11
bid packets were mailed with 0 being returned undeliverable and 1 response
being received as follows: Worldwide
Restoration, Inc. for $31,848.25.
Chairman DeLozier made a motion to accept the
only bid received from Worldwide Restorations, Inc. for $31,848.25. Commissioner Helm seconded the motion. Roll
Call: DeLozier-aye,
Helm-aye,
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Commissioner’s Proceedings
August 4, 2008
Thacker-aye.
Motion carried.
8.
Approve/disapprove County Clerk’s Cash Book and Summary Report to the
Rogers County Commissioners for July 2008 –
Commissioner
Thacker made a motion to approve.
Commissioner Helm seconded the motion. Roll Call: DeLozier-aye,
Helm-aye, Thacker-aye. Motion carried.
9.
Discussion with possible action on purchasing a pickup truck for Lee
Francis,
sign man for Rogers County Districts
1, 2 & 3 –
Chairman
DeLozier stated that because of the rising cost of
fuel and not getting paid for all of our mileage, Mr. Francis is having a lot
of trouble making it on the amount of money he receives in mileage for using his
personal pickup. We need to look at
another solution because he puts in some many miles per day from one end of the
county to another. And he will be able to fuel at the county warehouses and not
collect any mileage. Chairman DeLozier made a motion
to approve. Commissioner Thacker questioned about comp time, if they drive a
truck home they are not allowed to have comp time, are they? Chairman DeLozier
stated that was something the Board needed to look into. Commissioner Helm stated that since the motion
has already been made, the Board would divide the cost of a pickup three (3)
ways and have Chairman DeLozier order it. Commissioner Thacker seconded the motion.
Roll Call: DeLozier-aye,
Helm-aye, Thacker-aye. Motion carried.
10.
Discussion with possible action on occupancy of Rogers County Courthouse
Annex Building located at 415 West 1st Street, Claremore, Oklahoma -
Chairman
DeLozier stated that with watching the elections this
time and in the past, everyone was on top of themselves trying to vote. I never did like that and I think they need
more room and there was some talk of voter problems with ballots not being
taken care of properly.
And in the building across the street, they would be
able to pull inside and never have to get out and there is plenty of room over
there. I also talked to Terri (Thomas)
about the office space in front and that would be all she would really need
most of the time. And the back is on it’s own air conditioning system and it doesn’t have to work
all the time. And there is a lot of times when we have meetings that we don’t
have enough room to conduct them, and instead of having to go to the county
building, etc., everybody would be able to walk across the street and use that
facility at any time. There is plenty of
room in there for the storage of the ballots and I feel it’s a good fix.
Commissioner
Thacker asked is there where the ballots would be stored instead of a storage
facility? Terri (Thomas) replied if we
set up a secure area inside the back, then yes the ballots could be secured
there by the Sheriff and then once the Sheriff released them, usually after
Friday at 5:00 P.M., if the area was big enough, we wouldn’t even have to move
them. If we use the room that is big
enough then you could just leave the ballots in there all the time and then he
Sheriff would put their locks on that enclosure. Chairman DeLozier
stated that with the back door they can drive right up in there. Thomas produced some photographs from the
last presidential election and in one day we voted 1300 people in the office
and for the three days it was 3300 people.
And we could not allow everyone in at one time.
Commissioner
Helm asked, are we abandoning the idea of moving 911 since we have an out-going
Sheriff and he’s doing a fine job and we have an opportunity to have Mr. Butler
or Mr. Walton in there, to do the fine job, and Mickey (Perry) is back there,
are we still not pushing the idea of putting 911 in the basement on the
county-wide dispatching? Chairman DeLozier replied that we have talked about not just 911
county-wide dispatching, but we have not got that far yet on where we are going
to put it. If it’s going to be, it will
have to be in the Claremore area, we’re still working on that.
Commissioner
Helm replied, but if we close off the option of getting OSU out of there and
move the Protective Order office, OHP, Community Service; Chairman DeLozier stated that we are looking at moving Community
Service and Bogus Checks into what would be the old Election Board and repairs
would need to be made then to those offices downstairs. Commissioner Helm stated that with the
election of a new Sheriff, they will have input on whether they will want to
continue dispatching in their office and the utilization for all OHP, county
and city with everybody talking to each other there has to be some input from
them. Chairman DeLozier
clarified on the 911 system, and Commissioner Helm replied yes. Chairman DeLozier
replied that he agreed with that.
Chairman
DeLozier made a motion to move the Election Board
offices over to the annex building located at 415 West 1st Street in
Claremore. Motion died for a lack of
second.
Commissioner
Thacker inquired, would it be possible for Chairman DeLozier
to submit a plan for where you want everybody to move? Chairman DeLozier
answered, that I’ve pretty well done that.
Commissioner Thacker stated that I don’t know what you plan is.
Chairman DeLozier replied that
Community Service and Bogus Checks would go into the old Election Board office
and move the Election Board over to the annex building located at 415 West 1st
Street in Claremore and then the basement would have room to move people
around. With us being able to do that, the District Attorney is going to have
room for another attorney where the bogus
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Commissioner’s Proceedings
August 4, 2008
checks are. With
the offices moving out of the basement, there will be room for storage that
everybody seems to need. Then we’ll be
able to improve some of the office sizes like OSU and look at moving the
maintenance room into another area.
Commissioner Thacker inquired if we had looked at moving the Planning
Commission out from where they are, moving them over here and putting someone
else over in that building? Chairman DeLozier replied no, but that’s an idea. Commissioner Thacker replied that is what he
is asking, if we could have a plan of where we want everybody it would make it
a little easier to make a decision, because it costs a lot to move people
around. And have Commissioner Helm and Chairman DeLozier
submit their plans and discuss it again next week.
Commissioner
Thacker made a motion to table for one week (August 11th).
Commissioner Helm seconded the motion. Roll Call: DeLozier-aye,
Helm-aye, Thacker-aye. Motion carried.
ITEM 16: PUBLIC COMMENTS AND RESPONSES FROM
BOARD MEMBERS: Limited
to specific items on
the Agenda that are listed and discussed at this meeting and limited in
duration at
the discretion of the Chairman -
ITEM 17: PAYMENT
OF PURCHASE ORDERS FROM ALL DEPARTMENTS:
(Materials,
Supplies, Parts, Groceries & Prescriptions)***NOTE***see attached list of
all claims that were approved for payment on Monday, August 4,
2008***Commissioner Thacker made a motion to approve payment of all purchase
orders from all departments as presented.
Commissioner Helm seconded the motion. Roll Call: DeLozier-aye,
Helm-aye, Thacker-aye. Motion carried.
ITEM 18: NEW
BUSINESS:
1.
Consideration and possible action with respect to any other matters not
known about or which could not have been reasonably foreseen prior to posting
the agenda –
Commissioner
Helm inquired about the tabling of the Grand Gateway request for the county’s
financial assistance, where would we pull the money from to participate in this? Chairman DeLozier
replied that he didn’t know, that is something that we really need to look
into. Commissioner Helm continued, that
if the D.A. told us that we could not give money to help the City of Claremore
on their roads and bridges, what would make this to where we could help them?
Chairman DeLozier replied,
this is actually in the county.
Commissioner Helm asked could we pay for it out of the charity
account? Chairman DeLozier
stated that we need to talk to Grand Gateway and also find out what account it
is legal to pay from. Commissioner Helm
suggested taking the funds out of the monthly cigarette tax money the
Commissioner’s receive. Chairman DeLozier stated that it needs to be looked into. Discussion only, no action taken.
ITEM 19: RECESS
OR ADJOURNMENT:
Chairman
DeLozier made a motion to adjourn the meeting.
Commissioner Helm seconded the motion. Roll Call: DeLozier-aye,
Helm-aye, Thacker-aye. Motion carried.
Meeting was adjourned at 10:39 A.M.
BOARD
OF COUNTY COMMISSIONERS
ROGERS
COUNTY, OKLAHOMA By:________________________________
(SEAL) Peggy Armstrong, Rogers County Clerk