MINUTES OF REGULAR SCHEDULED MEETING OF THE BOARD OF
COUNTY COMMISSIONERS, ROGERS COUNTY
COURTHOUSE, 219
SOUTH MISSOURI, COMMISSIONER’S MEETING
ROOM 1-109,
CLAREMORE, OKLAHOMA, MONDAY, JUNE 30,
2008, AT
9:00 O’CLOCK A.M.
_________________________________________________________________________________
Notice of said meeting was filed in the Office of the
County Clerk on Thursday, June 26, 2008, at
3:56 P.M. and posted on the Courthouse Bulletin Board;
Outside the Commissioner’s Meeting Room;
on the Exterior Window at the
Southeast Entrance and Front Entrance to the Courthouse and on the
Wheelchair Ramp Door.
ITEM 1: CALL
TO ORDER:
Chairman
Dan DeLozier called the meeting to order at 9:02 A.M.
ITEM 2: ROLL
CALL:
Chairman
Dan DeLozier, Commissioner Mike Helm and Commissioner Kirt Thacker were all
present.
ITEM 3: FLAG
SALUTE:
Commissioner
Helm led the salute and Pledge of Allegiance to the American Flag.
ITEM 4: PRAYER:
Commissioner
Thacker said a prayer.
ITEM 5: APPROVAL
OF MINUTES: June 23, 2008
Commissioner
Helm made a motion to approve the minutes from June 23, 2008, as
presented. Chairman DeLozier seconded
the motion. Roll Call: DeLozier-aye,
Helm-aye, Thacker-aye. Motion carried.
ITEM 6: UNFINISHED
BUSINESS:
1. Award Bid #482 – Hydraulic
Excavator for District #1 –
Chairman DeLozier stated that he
had reviewed the bids and they were pretty
close. Chairman DeLozier made a motion to award the
bid to the lowest bidder of Keystone Equipment on a new 2008 John Deere 200DLC
Excavator for $143,492.00. Commissioner
Helm seconded the motion. Roll Call:
DeLozier-aye, Helm-aye, Thacker-aye.
Motion carried.
ITEM 7: ZONING: None presented.
ITEM 8: PLATS:
None presented.
ITEM 9: ROADS
AND BRIDGES:
1.
Approve/disapprove Resolution #2008-38 for lease renewals for equipment
that is being leased through the County Road Machinery and Equipment Revolving
Fund for fiscal year 2009 on Agreement Number 662001, ODOT Number 99-2022;
Agreement Number 662002, ODOT Number 99-2023; Agreement Number 66203, ODOT
Number 99-2028 on John Deere loader/backhoe, sn#T0310SG957403; John
Deere/hydraulic excavator, sn#507662 and John Deere Wheel Tractor,
sn#L06615A479539 with hydraulic boom mower, sn#2926, be it resolved that the
aforesaid Lease-Purchase Agreements be and are hereby renewed for the period of one year commencing on July 1, 2008 and
ending on June 30, 2009 –
Commissioner
Helm made a motion to approve.
Commissioner Thacker seconded the motion. Roll Call: DeLozier-aye, Helm-aye, Thacker-aye. Motion carried.
2.
Discussion with possible action on Approval of Resolution #2008-39 to vacate the portion of EW/445 county
road and the easement granted from A. M. Huffman and Beatrice Huffman, husband
and wife, and J. Dovel Moore and Tommie Moore, husband and wife, to Rogers
County, Oklahoma, as to that tract, piece and parcel of land more particularly
described as follows:
“A tract of land located in the E/2 of the SW/4 of the
NE/4 of Section 23, Township 22 North, Range 16 East of the I.B.&M.,
according to the U.S. Government Survey thereof; Rogers County, State of
Oklahoma, being more particularly described as follows:
The East 578.15 feet of the South 25.00 feet of the E/2
of the SW/4 of the NE/4 of Section 23, Township 22 North, Range 16 East of the
I.B.&M., Rogers County, Oklahoma”.
Chairman
DeLozier stated that he discussed this item with Assistant District Attorney,
Barry Farbro, and Farbro had given his approval. Chairman DeLozier made a motion to
approve. Commissioner Thacker seconded
the motion. Roll Call: DeLozier-aye,
Helm-aye, Thacker-aye. Motion carried.
ITEM 10: CASH
FUND ESTIMATE OF NEEDS AND REQUEST FOR APPROPRIATIONS:
1. 005 Use Tax - $43,628.97
2. 101 Unrestricted Highway -
$592,588.74
3. 141 Cellular Phone Usage -
$20,606.77
4. 142 E-911 - $13,539.19
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Commissioner’s Proceedings
June 30, 2008
5. 145 Attendant Care - $885.00
Commissioner Helm made a motion
to approve Items 1 thru 5 under cash
fund estimate of needs as
presented. Commissioner Thacker seconded
the motion. Roll Call: DeLozier-aye,
Helm-aye, Thacker-aye. Motion carried.
ITEM 11: TRANSFER
OF FUNDS:
1. District #2 One Cent Capital
Outlay to M&O - $100,000.00
2. Free Fair M&O to capital
outlay - $33,685.00
Commissioner Helm made a motion
to approve Items 1 & 2 under transfer of
funds as presented. Chairman DeLozier seconded the motion. Roll
Call: DeLozier-aye, Helm-aye, Thacker-aye.
Motion carried.
ITEM 12: UTILITY
PERMITS:
1.
Rural Water District #5, Mayes County – boring county road NS/4270 lying
between Sections 20 & 21 of Township 24 North, Range 18 East of the
I.B.&M., Rogers County, Oklahoma, in District #1 -
Chairman
DeLozier made a motion to approve the utility permit as presented since it was
boring only. Commissioner Thacker
seconded the motion. Roll Call:
DeLozier-aye, Helm-aye, Thacker-aye.
Motion carried.
ITEM 13: CLAIMS:
1. Salaries – None presented.
2. Attendant Care – None presented.
ITEM 14: BLANKET
PURCHASE ORDERS:
1. Materials, Supplies, Parts,
Groceries & Prescriptions –
District #1: County Building
Center, $100.00; and R & S Auto Parts,
Chelsea, $600.00; District #2: Kirby Smith Machinery,
Inc., $3200.00; Sheriff’s Jail Board of Prisoners: Bimbo Bakeries, $1200.00;
Farmers Bros. Coffee, $600.00; Sysco Foods, $2200.00; Sysco Foods, $6500.00;
Warehouse Market, $250.00; Sheriff’s Jail medical: PHS Mobile X-Ray, $600.00;
Diamond Pharmacy Supply, $200.00; Diamond Pharmacy, $6000.00; Sheriff’s general
fund vehicle maintenance: Speedy Lube, $250.00 and Sheriff’s jail account
vehicle maintenance: Froman Oil Company, $450.00; Sheriff’s general fund
vehicle maintenance: Froman Oil Company, $4500.00 –
Chairman DeLozier made a motion to approve the blanket
purchase orders as presented. Commissioner
Thacker seconded the motion. Roll Call:
DeLozier-aye, Helm-aye, Thacker-aye.
Motion carried.
2. Orders Exceeding Amount of
Issuance – None presented.
ITEM 15: AGENDA
ITEMS:
1.
Discussion with possible action on Renewing present Contract for Economic
Development Services with Rogers County Industrial Authority for the year
beginning July 1, 2008 thru June 30, 2009, all in accordance with Contract now
on file in the Rogers County Clerk’s Office
originally approved on December 28, 1998 –
Don
Cochran, RCIDA Director, stated that they had a pretty good year last year and
appreciates the support from the Board.
Commissioner Helm made a motion to approve. Commissioner Thacker seconded the motion.
Roll Call: DeLozier-aye, Helm-aye,
Thacker-aye. Motion carried.
2.
Approve/disapprove Corrected and Modified Contract submitted by
Petroleum Marketers Equipment Company of Tulsa, Inc., in the sum of $3250.00
regarding the proposed work to be performed for Rogers County District #1
Commissioner, Dan DeLozier, for removal of storage tanks –
Farbro
stated that he reviewed the contract and did a very brief cover letter to be
signed by the Chairman to make the contract conform with
Oklahoma law. Commissioner Helm inquired
from Farbro if District #2 and District #3 could piggy-back from this? Farbro replied, he
doesn’t know why you couldn’t. Chairman
DeLozier made a motion to approve.
Commissioner Thacker seconded the motion. Roll Call: DeLozier-aye, Helm-aye, Thacker-aye. Motion carried.
3.
Discussion with possible action on Approval of Addendum to Delta Dental
Plan of Oklahoma for enhanced services to become effective July 1, 2008 –
Marilynn
Gibson, County Clerk 1st Deputy, explained to the Board the
enhancements and stated that the price would probably not go up to renewal
time. Commissioner Thacker made a motion
to approve. Commissioner Helm seconded
the motion. Roll Call: DeLozier-aye,
Helm-aye, Thacker-aye. Motion carried.
4.
Approve/disapprove Maintenance/Service Agreements with Owasso Copier
Services for County Clerk; County Treasurer; Planning Commission;
Commissioner’s Office; County Assessor; District #1 County Warehouse; District
#2 County Warehouse and District #3 County Warehouse for fiscal year 2008-2009
–
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Commissioner’s Proceedings
June 30, 2008
Commissioner
Thacker made a motion to approve.
Commissioner Helm seconded the motion. Roll Call: DeLozier-aye, Helm-aye, Thacker-aye. Motion carried.
5.
Discussion with possible action on Approval of Corrected and Modified
Uniform Rental Agreement dated 5-22-08 for Rogers County District #1 Warehouse
in Chelsea, Oklahoma with Yale Uniform, Inc. –
Farbro
stated that he reviewed the contract and did a cover letter conforming with
Oklahoma law for the Chairman to sign.
Chairman DeLozier made a motion to approve. Commissioner Thacker seconded the motion.
Roll Call: DeLozier-aye, Helm-aye,
Thacker-aye. Motion carried.
6.
Discussion with possible action on Approval of Corrected and Modified
Contract/Lease Agreement on IJ Mailing System for Office of the Rogers County
Election Board with Neopost Leasing, Inc. –
Farbro
stated that he reviewed the contract and did a cover letter conforming with
Oklahoma law for the Chairman to sign.
Chairman DeLozier made a motion to approve. Commissioner Thacker seconded the motion.
Roll Call: DeLozier-aye, Helm-aye,
Thacker-aye. Motion carried.
7.
Discussion with possible action on Acceptance of Internal Revenue
Service, United States Department of the Treasury, rate increase to 58.5 cents
a mile for all business miles drive from July 1, 2008 through December 31, 2008
–
Chairman
DeLozier made a motion to approve.
Commissioner Thacker seconded the motion. Roll Call: DeLozier-aye, Helm-aye, Thacker-aye. Motion carried.
8. Approve/disapprove
Resolution #2008-40 and Reimbursement form directing County Treasurer to deposit funds from State of Oklahoma,
FEMA Pilot Program DR1735 on Warrant #100967967 for the original sum of
$156,898.68 and $106,898.68 to be deposited into the one-cent sales tax fund
for distribution for District #3 –
Commissioner
Thacker made a motion to approve.
Chairman DeLozier seconded the motion. Roll Call: DeLozier-aye, Helm-aye, Thacker-aye. Motion carried.
9. Approve/disapprove Resolution #2008-41 and
Reimbursement form directing County Treasurer to deposit funds from State of Oklahoma, FEMA Pilot Program DR1735 on
Warrant #100967968 for the original sum of $71,274.01 and $23,612.33 to be
deposited into the one-cent sales tax fund for distribution for District #1 –
Chairman
DeLozier made a motion to approve.
Commissioner Helm seconded the motion. Roll Call: DeLozier-aye, Helm-aye, Thacker-aye. Motion carried.
10.
Discussion with possible action on Approval of Ongoing Contracts for
2008-2009 for Rogers County Health Department with Canon Financial Services;
Ikon Financial Services; Pitney Bowes; Terminix and U.S. Cellular –
Commissioner
Thacker made a motion to approve.
Chairman DeLozier seconded the motion. Roll Call: DeLozier-aye, Helm-aye, Thacker-aye. Motion carried.
11.
Acknowledgement for public record warrants from State of Oklahoma, State
Treasury, 309 Department of Civil Emergency Management for District #1 Warrant
#100967968 for $71,274.01; for District #3 Warrant #100967967 for $156,898.68
and Warrant #100968988 for $3,260.86 and Warrant #100964518 for $72,489.47; for
Emergency Management Warrant #100968986 for $1745.30; Northwest Rogers County
Fire Protection District Warrant #100968989 for $8749.72; Verdigris Fire
Protection District Warrant #100968987 for $1789.96 and Heritage Hills Golf
Course Warrant #100967969 for $41,715.15 – ***acknowledged for public record***
12.
Acknowledgement for public record from Grand Gateway Economic
Development Association E-911 check #1196 in the amount of $20,606.77 for April
2008 –
***acknowledged for public record***
13.
Approve/disapprove Commissioner’s Accounts for Estimate of Needs for
2008-2009 as follows: General Highway District 1, 2 & 3; County Cemetery’s
District 1, 2 and 3;
One-Cent Sales Tax Districts 1, 2 & 3; Charity
Account; General Government; Computer; Emergency Management and Planning
Commission -
Commissioner
Thacker made a motion to approve the Estimate of Needs for 2008-2009 as
presented. Commissioner Helm seconded
the motion. Roll Call: DeLozier-aye,
Helm-aye, Thacker-aye. Motion carried.
***Note***see attached copies***
14.
Approve/disapprove Commissioner’s Accounts for Temporary Appropriations
for 2008-2009 as follows: General
Highway District 1, 2 & 3; County Cemetery’s District 1, 2 & 3;
and One-Cent Sales Tax Districts 1, 2 & 3; Charity
Account; General Government; Computer: Emergency Management and Planning
Commission –
Commissioner
Thacker made a motion to approve the Temporary Appropriations for 2008-2009 as
presented. Commissioner Helm seconded
the motion. Roll Call: DeLozier-aye,
Helm-aye, Thacker-aye. Motion carried.
15.
Discussion and possible action to enter Executive Session for the
purpose of confidential communications between the Board and its attorney
concerning Rogers County participating in a medication session on July 18,
2008, at Oklahoma Mediation Service, 2021 South Lewis Avenue, Suite 301, Tulsa,
Ok 74104, and discussing other matters pending in CJ-2004-234, Material Service
Corporation vs. Rogers County Commissioners, if the Board, with the advice of
its
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Commissioner’s Proceedings
June 30, 2008
attorney,
determines that disclosure will seriously impair the ability of the public body
to conduct pending litigation in the public interest, as authorized by Title 25
O.S. § 307(4) –
Commissioner
Helm made a motion to enter Executive Session.
Commissioner Thacker seconded the motion. Roll Call: DeLozier-aye, Helm-aye,
Thacker-aye. Motion carried and the Board entered Executive Session at 9:52
A.M.
16.
Motion and vote to adjourn Executive Session and enter Regular Session –
Commissioner
Thacker made a motion to adjourn Execution Session and enter Regular Session.
Chairman DeLozier seconded the motion. Roll Call: DeLozier-aye, Helm-aye, Thacker-aye. Motion carried and the Board entered Regular
Session at 10:11 A.M.
17.
Discussion and possible action with respect to participating in a
medication session on July 18, 2008, at Oklahoma Mediation Service, and any
other matters pending in Case No. CJ-2004-234, Material Service Corporation vs.
Rogers County Commissioners, as considered during Executive Session –
Commissioner
Helm made a motion for Rogers County to participate in mediation session on
July 18, 2008, at Oklahoma Mediation Service located at 2021 South Lewis
Avenue, Suite 301, Tulsa, Ok 74104.
Chairman DeLozier seconded the motion. Roll Call: DeLozier-aye, Helm-aye, Thacker-aye. Motion carried.
18.
Board of County Commissioner’s to attend the Rogers County Excise
Board’s Pre-Budget Conference and presentation of Estimate of Needs for
2008-2009 on Monday, June 30, 2008, at 1:00 P.M. – The Board of County
Commissioner’s will reconvene today at 1:00 P.M.
19.
Approve/disapprove any emergency transfer of funds to be able to close
out fiscal year 2007-2008 –
Commissioner
Helm made a motion to approve the emergency transfer from Commissioner’s
account D-1a M&O to salaries for $90.56 as presented. Commissioner Thacker seconded the motion.
Roll Call: DeLozier-aye, Helm-aye,
Thacker-aye. Motion carried.
ITEM 16: PUBLIC
COMMENTS AND RESPONSES FROM BOARD MEMBERS:
Limited to specific items on the Agenda that are listed and discussed at
this meeting and limited in duration at the discretion of the Chairman –
ITEM 17: PAYMENT
OF PURCHASE ORDERS FROM ALL DEPARTMENTS:
(Materials,
Supplies, Parts, Groceries & Prescriptions)***NOTE***see attached list of
all claims that were approved for payment on Monday, June 30,
2008***Commissioner Helm made a motion to approve payment of all purchase
orders from all departments as presented.
Commissioner Thacker seconded the motion. Roll
Call: DeLozier-aye, Helm-aye,
Thacker-aye. Motion carried.
ITEM 18: NEW
BUSINESS:
1. Consideration and possible
action with respect to any other matters not known
about or which could not have been reasonably foreseen
prior to posting the agenda –
Jo
Montana with Grand Gateway was present at the meeting and informed the Board of
their new business hours being Monday through Thursday, from 7:30 A.M. to 5:30
P.M. and closed on Fridays for a 2-month trial.
Assistant
District Attorney, Barry Farbro, informed the Board that he had received from
Allstate Property and Casualty Insurance Company a cause of loss on trees that
were damaged by the county on insured’s Tom Montgomery property, located at
21277 South 4120 Road,
Claremore, Ok
74017. ***NOTE***this item was
faxed to Burrows and Burrows Insurance Agency for the county***
ITEM 19: RECESS
OR ADJOURNMENT:
Commissioner
Helm made a motion to recess the meeting until 1:00 P.M. today to attend the
Excise Board’s pre-budget meeting.
Chairman DeLozier seconded the motion. Roll Call: DeLozier-aye, Helm-aye, Thacker-aye. Motion carried and meeting was recessed at
11:30 A.M.
BOARD
OF COUNTY COMMISSIONERS
ROGERS
COUNTY, OKLAHOMA
BY:______________________________________
(SEAL) Peggy Armstrong, Rogers County Clerk
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Commissioner’s Proceedings
June 30, 2008
MINUTES
OF THE BOARD OF COUNTY COMMISSIONER’S ATTENANCE TO THE ROGERS COUNTY EXCISE BOARD’S PRE-BUDGET
CONFERENCE
CALL TO ORDER:
Chairman DeLozier called the meeting to order at 1:00 P.M.
ROLL CALL: Chairman
Dan DeLozier, Commissioner Mike Helm and Commissioner Kirt Thacker were all
present.
AGENDA ITEMS:
Discussion with possible action on Rogers County Pre-Budget Conference:
Chairman
DeLozier presented the Estimate of Needs and requests for temporary
appropriations to the Board. A list of
2008-2009 accounts requesting more than 25% of last year’s budget for temporary
appropriations was also presented to the Excise Board.
RECESS OR ADJOURMENT:
Chairman
DeLozier made a motion to adjourn the meeting.
Commissioner Thacker seconded the motion. Roll Call: DeLozier-aye, Helm-aye, Thacker-aye. Motion carried and meeting was adjourned at
1:12 P.M.
BOARD
OF COUNTY COMMISSIONERS
ROGERS
COUNTY, OKLAHOMA
By:__________________________________
Peggy Armstrong, Rogers County Clerk